If you follow our blog or social media, you know that we are constantly boasting and bragging that our Virtual Assistants bring efficiency and time management to overworked clients. Perhaps you’re considering hiring your own Assistant and that’s why you’re here! If so, congratulations! That’s a big mile marker for many business owners and associations. Either way, we thought we would share some of our tips for maintaining a tight ship at the office.
Tackle the most difficult task first. If you can accomplish the task you have been putting off, you will get a boost of energy and motivation that will carry you through a much more productive day!
“If it’s your job to eat a frog, it’s best to do it first thing in the morning. And if it’s your job to eat two frogs, it’s best to eat the biggest one first.” -Mark Twain
Turn off alerts. A constant stream of email bings, text chimes and calendar reminders truly bring productivity to a halt. Yes, it’s true that sometimes we need to be available and accessible to clients and staff but let’s be honest, immediately responding to everything coming at us could be a full time job in itself! Treat your work time like a meeting. Phones off!
Time blocks. Start at 30 minutes, or even just 15! You’ll be amazed to see how much work you can accomplish in short, dedicated, time blocks. Sometimes the hardest part of a task is getting started. If you have long term projects that haven’t been moving forward, try working on them for 15 minutes a day, or week!
What’s stopping you? Have you come to a road block on certain projects? Or do you need more information from coworkers in order to complete a task? Take a close look at those items on your list that don’t seem to get crossed off. Determine what is stopping you from completing them and make a plan to get what you need, to get it done.
A more productive workday leads to more free time after work and we are all about that work/life balance. These small adjustments can add up and make a big difference in the amount of work you can accomplish. And a higher productivity leads to more motivation and confidence. Start your week out right by choosing a small change. You’ll be happy you did!