Virtual Assistant

THINK FAST THURSDAY: Impact Virtual Services is HIRING!!!!

"THINK FAST!"  It's what people would say in the 50s when someone was about to throw something your way.

So.... THINK FAST! impact Virtual Services is HIRING!  We are looking for the very best of the best to bring on as Virtual Executive Administrators with expertise in non-profit management, association management, support for small and medium-sized businesses, support for entrepreneurs and social media mavens!  Oh-Daddy-Oh, if you think you've got what it takes... CLICK HERE!

WAY OUT WEDNESDAY: INSource vs. Outsource Your Virtual Assistant

In the 50s, the popular phrase, "Way Out" meant "innovative."  impact Virtual Services loves that era, the phrase and its meaning.  That is why every Wednesday, we devote our social media communication to innovative ideas through the "Way Out Wednesday" BLOG Series.

This week, we chat about an incredibly innovative idea.... hire a virtual executive assistant from within the U.S.  In other words, avoid companies which OUTsource.  Hire a VA or VEA company that INsources.

TECH TUESDAY: GET ORGANIZED! Why Project Management Software is Answer!

Busy business owners and non-profit associations juggle many projects, but cannot necessarily track all the information going into those projects in their brilliant minds.  Enter in, project management software.  That, is what we’re talking about this week in impact Virtual Service’s “Tech Tuesday!”

IMPACT VS TECH TUESDAY: 5 Best Technologies for Your Business!

Tech Tuesday

  Some say, the key to getting rich is... starting your own business.  Founder and CEO of impact Virtual Services did just that in 2006, "It's a risk.  It's a leap of faith," Fisher said.  "But if you set yourself up with the right tools for success, the possibilities are endless!"  Our friends at Lifehack.org agree.

Here is their top 5 Best Technologies list for your small business to increase profit and stay ahead of your competitors:

1. Augmented Reality Devices

2. Wireless Conference Rooms

3. The Internet of Things

4. Cloud Computing

5. Wearable Technology

 

Full Article

impact Virtual Services exclusively hires its Virtual Assistants/Virtual Executive Administrators from within the U.S.  Its global headquarters is located in Madison, Wisconsin.  CONTACT SALES TEAM to hire your new VEA!

ASSOCIATION MANAGEMENT MONDAY: How a Virtual Assistant Can Help

Association Management Monday What exactly can a Virtual Assistant do for your non-profit, Board of Directors or Association?  The short answer is…. So… MANY… THINGS!

impact Virtual Services offers an extensive menu of services to non-profits and associations so you can focus on the big picture.

Here’s a sampling of what we do!

Website maintenance Board meetings Newsletter creation and distribution Full List of Services

IMPACT VIRTUAL SERVICES: TECH TUESDAY & WHY SOCIAL MEDIA?

Tech Tuesday

impact Virtual Services offers social media services!  As part of our "Tech Tuesday" series, we are committed to sharing the latest industry trends with you as well as outlining how impact Virtual Services can help YOU!

Why Invest In Social Media?

GAIN CUSTOMERS

START SPEAKING THE LANGUAGE

  • 90% of people search for businesses online. We integrate your social media marketing to improve your search engine optimization, making it easy for your customers to find you.

TALK ABOUT COST EFFICIENT

  • Shop our competitors. We offer more experience at a better value! Most smaller companies struggle with the upkeep of their online presence which is why we provide a cost-effective solution or your needs.

75% OF BUSINESSES USE FACEBOOK and THERE ARE 347 MILLION USERS ON LINKEDIN

  • 3 out of 4 of your competitors are already utilizing social media communications. We will exceed your goals and expectations, creating a custom strategic plan to implement, report, and manage your social media tasks.

YOUR CUSTOMERS ARE ONLINE AND INTERACTING

  • Your customers are spending more time on the internet than ever before. Taking advantage of the promotional power of a social media strategy increases your customer interaction and creates top of mind awareness.
  • Twitter gets more than 400,000 new users every day. (Source: Twitter Business Basics)
  • LinkedIn has over 100 million members in over 200 countries and territories. (Source: Linked Press Center)
  • On YouTube, over 4 million people are sharing content to at least one social network. (Source:YouTube Press Center)
  • 50% of active users log on to Facebook in any given day. (Source: Facebook Statistics)

IMPACT VIRTUAL SERVICES: Association Management Monday!

Fun Facts (1) impact Virtual Services introduces “Association Management Monday!” in its re-vamped social media series!

This means, every Monday our non-profit and association management clients, fans and followers will see the latest of information, industry trends and services available to them through impact Virtual Services through our social mediums and OUR BLOG.

We are THRILLED to serve you!

impact Virtual Services exclusively hires its Virtual Assistants/Virtual Executive Administrators from within the U.S.  Its global headquarters are located in Madison, Wisconsin.  CONTACT SALES TEAM to hire your new VEA!

IMPACT VIRTUAL SERVICES: Think Fast Thursday!

Think Fast Thursday impact Virtual Services introduces, "Think Fast Thursday!"

In keeping with our vintage 50s/modern tech fusion feel, we pulled another popular catch phrase from the 50s era!  "Think Fast" was what someone would say before they toss something to you!  It was a fun, playful and attention-getting phrase.

Every Thursday, we will throw your way a new Virtual Assistant job posting!  We are always looking for the BEST of the BEST VAs, or as we call them, “Virtual Executive Administrators” or VEAs.

So, don’t forget to surf our media pages and THINK FAST!!!!!

IMPACT VIRTUAL SERVICES: Way-Out Wednesdays!

Way Out Wednesday (1) IMPACT Virtual Services is re-vamping the way we do social media to better serve you with "Way-Out Wednesday"... every Wednesday on OUR BLOG!

In the 1950s, "Way-out" was an expression used when someone found a concept innovative.  We of course think IMPACT, the idea of Virtual Assistants or Virtual Executive Assistants is WAY OUT!  It's our business to make your business or non-profit association run more smoothly with on-demand and hourly assistance.

Founder and CEO Jodi Fisher loves the fusion of vintage 50s with her modern day technology.   You will see this peppered throughout our media!

Please follow us.  Share your thoughts.  Let's be social!  It is after all the "Way-out" means of modern communication!

 

 

IMPACT Virtual Services: Let's Get Social!

impact logo

impact Virtual Services is re-vamping its social media a bit to give you messages with PURPOSE!  We strive to help make your work life easier through the services and information we provide.  That is why each day of the week, you will find themed messages through our various social mediums to better serve you and guide you to the latest industry information.  Here is what you can expect:

Mondays

“Association Management Mondays” (dedicated to current and future IMPACT Virtual Services non-profit association management clients)

Tuesdays “Tech Tuesdays” (dedicated to social media, web services and emerging technologies useful to you)

Wednesdays

“Way Out Wednesdays” (dedicated to industry-relevant news for any business owner or association seeking Virtual Assistants or Virtual Executive Administrators)

Thursdays “IMPACT Job Jive” (dedicated to the most recent employment opportunities within the IMPACT Virtual Services team)

Friday “Fun Facts Friday” (this will take us wherever the mood takes us as we head into the weekend, but IMPACT Virtual Services assures you…. It will be FUN!)

impact Virtual Services was founded in 2006 to offer on-demand and hourly assistance to businesses and non-profit Associations.  It exclusively hires its Virtual Assistants/Virtual Executive Administrators from within the U.S.  The global headquarters is located in Madison, Wisconsin.  CONTACT SALES TEAM to hire your new VA/VEA!

 

IMPACT Virtual Services is HIRING the BEST of the BEST!

Now Hiring!

WHAT is a Virtual Assistant/Virtual Executive Administrator at IMPACT?

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IMPACT Virtual Services is HIRING!

Now Hiring!

5 Reasons to Hire a Virtual Assistant!

The attempt to be a one-person-band when building a business is daunting to say the least.  Exhausting.  Frustrating.  Overwhelming.  We could go on, but you are likely nodding yes, Yes, YES if you are a new or growing business owner or non-profit association with BIG lists and little time.

This, is where the growing trend of hiring a “Virtual Assistant” or as Founder and CEO of IMPACT Virtual Services Jodi Fisher calls them, “Virtual Executive Administrators.”  Fancy right?  They really are!  Fisher says, “VAs, or VEAs are truly advantageous to have in your corner.”  These are individuals with skills and training which allow them to take on your workload and hit the keyboard typing or the phone… calling… or whatever task you need to hand off!

Here are the Top 5 Reasons to Hire a Virtual Assistant:

1.You Are Overwhelmed Handling Administrative Tasks

If you find yourself devoting most of your precious time on tedious admin tasks, rather than focusing on the bigger picture, it’s time to bring in a Virtual Assistant.  Boom!  Yes, it is that simple.

2.Save Money

Time is money and…. Money is money.  When you are paying a full-time employee salary + benefits, you are SPENDING money from your business or association coffures.  When you hire a Virtual Assistant or Virtual Executive Administrator, you do not pay taxes, rent for additional office space, nor any of the overhead associated with a larger on-site staff.  You SAVE money!

3.Only Pay for the Time Spent on Your Business Tasks

If you do not need a full-time employee nor can afford one, rather than hiring a temporary employee from a staffing company, it is better to go for an on demand Virtual assistant who you grow to trust the handling of tasks crucial to your business or association

4.You are Not a Jack of All Trades

Each item on that business-building “to-do” list  requires a specific set of skills in order to be completed well. YOU cannot do everything. However, a Virtual Assistant is backed by a team of experts who can… literally… do… anything!  Tasks such as social media marketing, SEO, website management, etc. are perfect time-consuming tasks for delegation to a virtual assistant with a specialized skill set.

5.It’s Cool.

It is indisputably cool to have an on-demand virtual assistant or Virtual Executive Administrator in your corner.  You can smile, rather than grimace as your business or association booms and you have that expert in your corner to just handle it.

IMPACT Virtual Services exclusively hires its Virtual Assistants/Virtual Executive Administrators from within the U.S.  Its global headquarters are located in Madison, Wisconsin.  CONTACT SALES TEAM to hire your new VEA!

 

 

Two Frogs

frogsIf you follow our blog or social media, you know that we are constantly boasting and bragging that our Virtual Assistants bring efficiency and time management to overworked clients. Perhaps you’re considering hiring your own Assistant and that’s why you’re here! If so, congratulations! That’s a big mile marker for many business owners and associations. Either way, we thought we would share some of our tips for maintaining a tight ship at the office.

Tackle the most difficult task first. If you can accomplish the task you have been putting off, you will get a boost of energy and motivation that will carry you through a much more productive day!

“If it’s your job to eat a frog, it’s best to do it first thing in the morning. And if it’s your job to eat two frogs, it’s best to eat the biggest one first.” -Mark Twain

Turn off alerts. A constant stream of email bings, text chimes and calendar reminders truly bring productivity to a halt. Yes, it’s true that sometimes we need to be available and accessible to clients and staff but let’s be honest, immediately responding to everything coming at us could be a full time job in itself! Treat your work time like a meeting. Phones off!

Time blocks. Start at 30 minutes, or even just 15! You’ll be amazed to see how much work you can accomplish in short, dedicated, time blocks. Sometimes the hardest part of a task is getting started. If you have long term projects that haven’t been moving forward, try working on them for 15 minutes a day, or week!

What’s stopping you? Have you come to a road block on certain projects? Or do you need more information from coworkers in order to complete a task? Take a close look at those items on your list that don’t seem to get crossed off. Determine what is stopping you from completing them and make a plan to get what you need, to get it done.

A more productive workday leads to more free time after work and we are all about that work/life balance. These small adjustments can add up and make a big difference in the amount of work you can accomplish. And a higher productivity leads to more motivation and confidence. Start your week out right by choosing a small change. You’ll be happy you did!

It’s Warm Out, Time to Leave the Office!

Since this seems like the longest winter in all of mankind, maybe it’s time we start thinking positive about the countdown to the spring and summer months!  All that I can think about right now is how I recently returned from a wonderful family vacation in Mexico (highly recommended) and how I just want to go right back!  Not because I don’t love what I do, but because these frigid temperatures that we’ve experienced this year need to come to an end. How about yourselves?  Are you looking forward to fresh cut flowers and warm sunny days, or are you more stressed about what your work load is going to look like, and what tasks you will need to accomplish to stay ahead of the game?  If the latter is true, you might want to consider what your options are to alleviate that stress and take some tasks off your plate in order to enjoy more of the sunshine, and appreciate the time you can spend with your family and friends.

sunny dayAfter many years of networking with a vast array of personalities, what I find most prevalent is that the majority of business owners tend to be overachievers and rarely take enough time for themselves.  For many of us, when we are able to break away from business, we get home to find the other part of life starts, which I tend to call my “nightshift.”  This is when you try to carve out time for kids, spouse, close friends, family, ETC.  Very seldom do we turn the “on” button “off,” but we definitely need to start.

If this concept hits too close to home, and you are wondering how you can solve the same time dilemmas many of us face, maybe it’s finally time to consider how a Virtual Assistant can benefit your personal life!  I am very confident that in doing so, this decision could lead to a healthier, happier lifestyle.

Did you know Virtual Assistants (VA) are capable of the following benefits?

  • A VA can increase the manpower within your business without the expense of a full time employee.  They work from home or their own personal workspace, which means there are no overhead fees or taxes for your business, as they take care of their own.  You are also not responsible for paying for their benefits or vacation time.  How perfect is that?  When you need to get away from the office, you technically have someone still working for you.
  • VAs have fantastic networking resources which can further develop your own business.  They bring a reputable work history which accentuates your business skills and may advance your own personal knowledge of topics.  Maybe you didn’t know that Windows XP was going away for good, and now you will!
  • VAs are business owners themselves, which makes risk a mutual understanding.  My point is that there is a very low probability that anything would ever be sabotaged.  They are trying to earn a living just as hard as you are and will be very efficient because of that.
  • VAs are continuously upgrading their skills, at no cost to your business, to benefit their own business service offerings. Thus, a win-win for you and your business.
  • VAs give you the flexibility that you desire.  If you want to focus on building future clientele, you now can have the free time to focus on other things such as increased sales or running a promotion at a specific target audience.  All that you need to do is transfer some of your responsibilities and begin your plan of action.  If you wish to provide a higher level of service to a particular client, you now have the freedom to do that.  Your business now has growth options or you could even take some time off, and at a fraction of the cost that it would take for you to perform the administrative tasks yourself.
  • There is no need for overtime, as you pay VAs per project, or at an hourly rate, until the mission has been accomplished.  VAs will utilize their time wisely and charge you only for the time used to complete the work.

As winter finally winds down, and spring and summer months continue to bring us more warmth and longer days, try to remember that you don’t need to take on everything yourself!  There are plenty of options out there for you to utilize and maximize your business success.  Are you a person that is able to delegate tasks?  Are you organized?  Start compiling a list of what you can manage yourself and which options you could easily hand off.

Impact Virtual Services has the resources to assist in these solutions and can offer recommendations to accommodate your individual requests.  Just give us a call and maybe the next time your friends text you at the last minute to jump on their boat for the day, you will have the freedom to do just that, instead of being stuck behind a computer answering endless email trails.  Bring on the warmth and sunshine, it’s long overdue!!!

An Insightful Reminder to the Endless Benefits of Hiring a Virtual Assistant – Part I

Earlier this year, I had written a three part series on deciding whether or not a Virtual Assistant (VA) is the right choice for your small business or possible enhancement to your personal life.  The articles demonstrated how to organize your priorities into task lists, and then evaluate those priorities into categories as to which tasks would be beneficial for you to self-perform versus which could be delegated to an assistant. From that point, I explained how to search for the most appropriate VA, whether tailored to a particular subject matter such as legal or real estate, or be able to provide a multitude of support.  If you did not act on my marvelous suggestions, have no worries!  There is still time to soak in the benefits of how helpful VAs are and how much easier they can make your life become.

If you act on these suggestions now, you may actually have a chance to enjoy some of that beach time you’ve been dreaming about all winter.

The following are simple reminders on the benefits to hiring a VA:

  • No extra expenses with a VA, such as benefits or vacation pay.  VAs are ideally consultants.  As they work for themselves, they purchase their own benefits, insurance, and there is no paid time off from you.
  • VAs use their own equipment.  That’s right!  No need for you to buy new laptops and printers, not to mention office supplies, as they already have these enjoy summeritems in their home offices.  If you were to hire a new employee at your office headquarters, this would be one of the first additional costs for your business’ overhead.
  • No extra office space required.  VAs have the pleasure of working from home and can be as close or as far to your business as necessary.  Save on construction expansions and go spend a day at the beach with your family.
  • Only pay for the time VAs charge to your project.  By giving a VA a task, they charge you when their time is complete.  You are not paying for down time.  Thus, their time is as efficient as you can expect.  Although, you want to ensure you choose a VA with the appropriate background that can complete your tasks precisely, accurately, and efficiently.
  • VAs are hard working and reliable.  VAs rely on steady income streams just like the rest of us.  They are competitive and will work hard to keep their business successful.  This means that if you choose someone of credibility, they will go the extra mile for perfection and will work hard to keep stability with your business relationship.
  • VAs can assist with specialized tasks.  Do you have real estate work that you need assistance with?  How about legal documents that you need help with?  Sometimes VAs are simply retired lawyers and real estate agents, or those that no longer practice full time.  Of course the more specialized skill sets will most likely require additional charges, but again, this still saves you time and money in the long run.
  • No agency fees when hiring a VA.  Have you ever hired a temp for your business?  This usually involves increased costs through an agency and no real guarantee that the employee will be around for any additional tasks you may need assigned in the future.  With a VA, you will not only avoid agency fees, you will also have a consistent contact for future assignments.
  • VAs are more apt to work outside of normal business hours.  As VAs have a flexible schedule, you may be able to assign a given task at the end of the day and find that it’s been completed and ready for you first thing in the morning. Wouldn’t that be a nice surprise, versus paying overtime to the employee that has to stay past 5 o’clock?
  • Expertise in the areas you are not.   Are you terrible at organizational skills?  How about developing a Power Point with all of the bells and whistles?  VAs are specialized and administration support is a key element with their background skills.  If you put their expertise to work, you will most likely not be disappointed.
  • Office pressure amongst co-workers lessens.  Is there a deadline to meet and Sam won’t be able to get everything accomplished on time?  Well, send a partial amount of the work to Shelly and let her work from her home office.  Through proper email correspondence and phone communication, you’ll have a polished product in no time.

Again, these are just a few of the simple reminders as to how Virtual Assistants can positively change the work flow at your business or increase the quality of life that you wish to have for yourself.  Do you find yourself wanting a few extra days off this summer?  Do you have a few things that you would love to have taken off your plate?  Impact Virtual Services can help with this decision making process and guide you in the best direction that will assist your needs most efficiently.  Make an appointment with us today.   We’d love to be part of your solution.

Stay tuned for more pointers in upcoming posts.  Keep positive and enjoy the beautiful weather to come.

Who’s Ready To Unload Some Tasks For Summer?

Recently, I posted a (3) part series on deciding whether a Virtual Assistant (VA) was the best choice for your personal life or small business.  I thought I would follow-up to this series and further emphasize some other activities which Virtual Assistants are very helpful with.  It’s the big Q2 for most of us, and we’re heading into the nicest part of the year, summer!  Hiring a VA might free up some summer time which could be better spent on family activities or just making time for you!

  • Organization – VA’s have the benefit of working from their homes or an office location outside of your business.  They have the ability to work with online programs, create power point presentations, sort files, and turn tasks into more manageable, organized solutions.  They create precise details at first glance, versus trying to sort through hours of your own personal notes.  Seems like a great idea to me!
  • enjoy_summerSpecialization – Maybe your business deals with more specialized services such as real estate or tax issues?  Virtual Assistants can vary in background specialties.  Usually the more experienced will require a higher price tag, but if it saves yourself time, it can all be worth it.
  • Travel Plans – Does your job require a lot of traveling?  Is it time consuming for you to sit down, find the most cost-efficient flight, car rental, and hotel?  Well, VAs can perform these activities too.  This may seem minor to you, but if it saved you (4) hours a week, would it be worth it to you?  Especially if you figure your wages per hour in comparison to hiring the work, simple things like this can sometimes be a no-brainer.
  • Answering phones – Do you have a business that needs a live person at the end of it in order for the customer to always have a friendly voice to approach with a question?  Well, this is another role where VAs can be very successful.  Again, it saves you loads of time as this simply requires forwarding your phone and the rest is on them!
  • Blogs – Do you have a website that requires a blog, but you are sometimes too busy to write them?  Well, VAs can research topics and publish creative masterpieces for your clients’ viewing pleasure.  As the decision maker for your business, you of course have final say in the content of these articles.  Given the minor task of advising of the final touches, in comparison to writing an article from scratch, will absolutely save you time and money.  Who knows, you and your clients might very much enjoy this new creative perspective VAs can bring to your business.
  • Website Updates – We all want the most innovative and interactive, up-to-date website, but who has time to always post the latest and greatest?  Guess what?  A VA can do this too!  This requires a little more direction regarding your goals and target audience that you wish to reach, as well as a more specialized VA background, but definitely a great task to hire out.

These are just a few of the many activities that VAs can be available for and able to assist with regarding your small business needs.  I’m also excited to make the point that Impact Virtual Services can offer all of these services to you and would be pleased to offer a free consultation to discuss the demands of your small business and how we can offer the most practical solutions.  We’re approaching summer time and this means it’s time to get out and enjoy the weather.  We all work way too hard, year-round, so take advantage of these opportunities and let us know how we can help save you time and money.

My Needs Expand Beyond My Business (Part III)

Hopefully by this point, you’ve realized just how demanding your lifestyle has become and that your next intelligent step would be to hire a Virtual Assistant (VA) that best fits your business needs or busy lifestyle. In this three part series (see part 1 and part 2), we’ve learned how to create task lists of our most important (and not-so-important) duties or business related functions. These lists have been categorized into home/work/social, etc. and prioritized into those we can easily accomplish on our own and those which would be best to hand off to someone else.

Next, we learned methods to manage these task lists, from simple post-it notes all over your computer monitor, to more advanced syncing functions with your PDA. Some devices required extensive training of software applications, while others were as simple as sending personal reminder emails.

In this final segment, we’ll discuss the delegation of your tasks to a Virtual Assistant who is the best fit for your demanding lifestyle. One who can accomplish your given tasks in the most productive, cost-effective manner and will allow you to flourish in your own business and personal successes.

As we learned in Part II, a Virtual Assistant is generally someone who is:

Self-employed.

• Providing professional administrative, technical, or creative (social) assistance to clients remotely from their own office.

• An independent contractor.

• Responsible for their own employee-related taxes, insurance, and benefits.

What’s important in hiring a Virtual Assistant?

• Cost – You will want to choose a VA that you can afford within your own personal budget.

• Reliability – Are they credible? Do they offer references? How long have they been in the business? If you intend to use the VA for a more long-term purpose, you may tend to do more research on their work history. The more years of experience they have usually indicates a more knowledgeable person, although their costs may also reflect their extensive experience.

  • Location – This may be a factor if you choose to delegate more personal chores/tasks in which they will travel to your home or business to perform work. Otherwise, VAs tend to work from their own office and this is a non-issue to the immediate success of your delegated tasks.
  • Specialty – You will want someone specialized in the tasks which you wish to have completed. For instance, if you had Real Estate forms that needed to be filled out on a consistent basis, you wouldn’t want to hire someone that has no credentials/background in Real Estate. It’s important to remember that the more specialized the VA is, the higher their fees may become.
  • Personality – You will want to search for a VA that you can interact with in a positive manner versus one that will create a constant conflict of interest.

Now that we know what is important in researching a competent VA, where do we look to hire them?

  • Impact Virtual Services – Yes, my business can help! www.impactvs.com I’m not just trying to advertise for my own business, but rather I’m trying to make a very logical point. When you choose from a creditable business such as Impact, we’ve already done the research for you and because of this, are able to provide VAs that offer extensive specialties, credibility, and work history.
  • Online. Another obvious choice that can offer solutions is to perform a search on the internet to help you resource VAs (Craigslist, Google searches, etc). The negatives of choosing from Craigslist is that your background checks are all at your own time and expense. You definitely take on more of a personal risk when using such search tools.
  • Word of mouth. If you have a referral, this is always a great choice. It usually means the advice is trustworthy and already worth your investment in time.
  • Newspaper ads. Again, comparative to Craigslist, but if you are aren’t an online person, this is another route. And shows you really need a VA to take your business to the net!

You now have all of the tools available to make the executive decision of hiring a reputable Virtual Assistant. Look for affordability based on your budget and needs, credibility in their references and work history, and ultimately, someone that can accomplish a given task based on your demands and time restraints.

Ultimately, if you choose to hire a Virtual Assistant based on the tools I’ve passed along in this three part series, you will be taking the next step in making a positive investment in the future successes of your business and personal lifestyle.