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THINK FAST THURSDAY: Impact Virtual Services is HIRING!!!!

"THINK FAST!"  It's what people would say in the 50s when someone was about to throw something your way.

So.... THINK FAST! impact Virtual Services is HIRING!  We are looking for the very best of the best to bring on as Virtual Executive Administrators with expertise in non-profit management, association management, support for small and medium-sized businesses, support for entrepreneurs and social media mavens!  Oh-Daddy-Oh, if you think you've got what it takes... CLICK HERE!

IMPACT VIRTUAL SERVICES: TECH TUESDAY & WHY SOCIAL MEDIA?

Tech Tuesday

impact Virtual Services offers social media services!  As part of our "Tech Tuesday" series, we are committed to sharing the latest industry trends with you as well as outlining how impact Virtual Services can help YOU!

Why Invest In Social Media?

GAIN CUSTOMERS

START SPEAKING THE LANGUAGE

  • 90% of people search for businesses online. We integrate your social media marketing to improve your search engine optimization, making it easy for your customers to find you.

TALK ABOUT COST EFFICIENT

  • Shop our competitors. We offer more experience at a better value! Most smaller companies struggle with the upkeep of their online presence which is why we provide a cost-effective solution or your needs.

75% OF BUSINESSES USE FACEBOOK and THERE ARE 347 MILLION USERS ON LINKEDIN

  • 3 out of 4 of your competitors are already utilizing social media communications. We will exceed your goals and expectations, creating a custom strategic plan to implement, report, and manage your social media tasks.

YOUR CUSTOMERS ARE ONLINE AND INTERACTING

  • Your customers are spending more time on the internet than ever before. Taking advantage of the promotional power of a social media strategy increases your customer interaction and creates top of mind awareness.
  • Twitter gets more than 400,000 new users every day. (Source: Twitter Business Basics)
  • LinkedIn has over 100 million members in over 200 countries and territories. (Source: Linked Press Center)
  • On YouTube, over 4 million people are sharing content to at least one social network. (Source:YouTube Press Center)
  • 50% of active users log on to Facebook in any given day. (Source: Facebook Statistics)

IMPACT VIRTUAL SERVICES: Association Management Monday!

Fun Facts (1) impact Virtual Services introduces “Association Management Monday!” in its re-vamped social media series!

This means, every Monday our non-profit and association management clients, fans and followers will see the latest of information, industry trends and services available to them through impact Virtual Services through our social mediums and OUR BLOG.

We are THRILLED to serve you!

impact Virtual Services exclusively hires its Virtual Assistants/Virtual Executive Administrators from within the U.S.  Its global headquarters are located in Madison, Wisconsin.  CONTACT SALES TEAM to hire your new VEA!

IMPACT Virtual Services is HIRING!

Now Hiring!

My Needs Expand Beyond My Business (Part III)

Hopefully by this point, you’ve realized just how demanding your lifestyle has become and that your next intelligent step would be to hire a Virtual Assistant (VA) that best fits your business needs or busy lifestyle. In this three part series (see part 1 and part 2), we’ve learned how to create task lists of our most important (and not-so-important) duties or business related functions. These lists have been categorized into home/work/social, etc. and prioritized into those we can easily accomplish on our own and those which would be best to hand off to someone else.

Next, we learned methods to manage these task lists, from simple post-it notes all over your computer monitor, to more advanced syncing functions with your PDA. Some devices required extensive training of software applications, while others were as simple as sending personal reminder emails.

In this final segment, we’ll discuss the delegation of your tasks to a Virtual Assistant who is the best fit for your demanding lifestyle. One who can accomplish your given tasks in the most productive, cost-effective manner and will allow you to flourish in your own business and personal successes.

As we learned in Part II, a Virtual Assistant is generally someone who is:

Self-employed.

• Providing professional administrative, technical, or creative (social) assistance to clients remotely from their own office.

• An independent contractor.

• Responsible for their own employee-related taxes, insurance, and benefits.

What’s important in hiring a Virtual Assistant?

• Cost – You will want to choose a VA that you can afford within your own personal budget.

• Reliability – Are they credible? Do they offer references? How long have they been in the business? If you intend to use the VA for a more long-term purpose, you may tend to do more research on their work history. The more years of experience they have usually indicates a more knowledgeable person, although their costs may also reflect their extensive experience.

  • Location – This may be a factor if you choose to delegate more personal chores/tasks in which they will travel to your home or business to perform work. Otherwise, VAs tend to work from their own office and this is a non-issue to the immediate success of your delegated tasks.
  • Specialty – You will want someone specialized in the tasks which you wish to have completed. For instance, if you had Real Estate forms that needed to be filled out on a consistent basis, you wouldn’t want to hire someone that has no credentials/background in Real Estate. It’s important to remember that the more specialized the VA is, the higher their fees may become.
  • Personality – You will want to search for a VA that you can interact with in a positive manner versus one that will create a constant conflict of interest.

Now that we know what is important in researching a competent VA, where do we look to hire them?

  • Impact Virtual Services – Yes, my business can help! www.impactvs.com I’m not just trying to advertise for my own business, but rather I’m trying to make a very logical point. When you choose from a creditable business such as Impact, we’ve already done the research for you and because of this, are able to provide VAs that offer extensive specialties, credibility, and work history.
  • Online. Another obvious choice that can offer solutions is to perform a search on the internet to help you resource VAs (Craigslist, Google searches, etc). The negatives of choosing from Craigslist is that your background checks are all at your own time and expense. You definitely take on more of a personal risk when using such search tools.
  • Word of mouth. If you have a referral, this is always a great choice. It usually means the advice is trustworthy and already worth your investment in time.
  • Newspaper ads. Again, comparative to Craigslist, but if you are aren’t an online person, this is another route. And shows you really need a VA to take your business to the net!

You now have all of the tools available to make the executive decision of hiring a reputable Virtual Assistant. Look for affordability based on your budget and needs, credibility in their references and work history, and ultimately, someone that can accomplish a given task based on your demands and time restraints.

Ultimately, if you choose to hire a Virtual Assistant based on the tools I’ve passed along in this three part series, you will be taking the next step in making a positive investment in the future successes of your business and personal lifestyle.

 

My Needs Expand Beyond My Business! (Part I)

Is it possible to need a Virtual Assistant (VA) for a matter other than business needs? We normally think of Virtual Assistants as personnel needed to accomplish business requests on a small or large-scale basis, but what if you needed someone to help you with the “smaller things in life”?

In thinking more in depth on this subject, I thought it would be helpful to write a series of blogs on this exact subject.  The first will touch base on what tasks I’m referencing as “smaller things in life,” and then follow up articles will address how to manage these lists and tasks, as well as ways to search for a Virtual Assistant that best fits your needs.

When I say “smaller things in life,” just what am I referring to?

  • By saying small, I mean simple.  These are not necessarily business related tasks that correlate with your day job, but are more focused on the tasks you need to get done around the home.  Start off by making a listYou don’t need to worry about categorizing anything at this point, just write down everything that you can think of that you need to do in a day, a week, or a month.  Examples from my life would be: run the kids to football, do the dishes, wash the laundry, sort the bills, pay the bills, cook dinner, write thank you letters for a recent benefit, get the oil in the car changed, buy batteries for the wireless mouse, and grocery shop (just to name a few)!
  • Next we reach the categorize step.  This means take everything from above and separate into main categories.  For example, you may use home/personal/work/office/kids/dog.  Once you have the main categories, you can start organizing your tasks into the appropriate categories.  Be sure to be detailed but not overly crazy at this point.  If you have a chore that overlaps with another category such as buy treats (this could be for the kids or the dog), then make sure to write that detail down.  Why are we doing all of this? Well, you want to ensure that we are finding a VA that is specific to your needs and your budget and this will help figure that out.
  • Lastly, you need to delegate.  What do I mean by this? Well, think really hard about which tasks you could let someone do for you and which you would obviously only do yourself.  If you know that you are the only one that can drive your sexy stick shift car, then you are probably the one that is going to take it in for an oil change.  Delegating activities can be hard, especially if you are the type of person that wants to do everything yourself.  That is when you have to realize that you started this process for a reason, and you made it this far, so keep going!  Take the time to review your lists and make notes next to the most important tasks that you could ask someone else to do.  Your lists may change and this is not a bad thing.  Once you narrow down the activities that you are set on having someone else complete for you, then you’re ready for the next step.

At this point I’ve asked you to brainstorm all of the activities that you can see yourself asking someone else to do, whether they are big or small, and sorted them into categories.  In my next write-up, I’ll offer ways to manage these lists and if you see fit, how to search for a Virtual Assistant that best fits what I call, the “smaller things in life.”

Are you bogged down in everyday life?  Would it be a blessing to have someone organize your bills or even run to the grocery store for you?  Well, if this sounds like your life, you’ll want to check back next month for new developments on how to make this a reality!

5 Tasks a VA Can Do To Help Your Business

Think of a Virtual Assistant (VA) like any assistant, but with lower costs, no overhead, and more capabilities.  Anything you could wish for an assistant to handle for you, a VA can handle too.  Here are some great items that you can easily hand off to a VA.

Think of a Virtual Assistant (VA) like any assistant, but with lower costs, no overhead, and more capabilities. Anything you could wish for an assistant to handle for you, a VA can handle too. Here are some great items that you can easily hand off to a VA.

  • Repetitive/Daily Tasks - We all have them. Each business and individual is different, but there are certain tasks each of you do every day for yourself and your business. Think about your day and write down tasks you find yourself doing day in and day out. These tasks are IDEAL for a VA to do for you. With a little direction, you could be saving a few hours each day and maximizing the time you have to work on other tasks.
  • Correspondence – All of us correspond with our clients/customers and potential clients/customers daily. Much of this correspondence is basic, template, and very repetitive. We also have many questions to ask our clients/customers each day. This correspondence takes time and can be a process. Both of these types of correspondence can be easily outsourced to a VA. Let the VA know what information you need, who you need to contact, and send them on their way. Some good examples of correspondence are:
    • Follow up on billing related issues
    • New project start questionnaires
    • New client information
    • Project or task related questions with clients
    • Calendar coordination and planning
    • Drafting and formatting letters and emails
    • And much more!
  • Website Maintenance & Monitoring – Do you have changes to your website pages? Want to post new content and/or images? Need to promote an upcoming event? If you can update your website, so can your VA. Giving your VA insight into your business and interests can help them craft content for you, investigate content areas your audience wants to hear, and ensure content is kept up to date, so you don’t have to! Do you have a contact form on your website? Your VA can monitor that too.
  • Social Media – It is hard to find time every day to send out tweets, update your Facebook page, respond to messages and discussion threads, accept or reject LinkedIn invitations, create and post blog articles, and generally interact with your clients/customers online. Keeping all the social media outlets up to date takes time. If this is something you don’t have, or you find yourself falling behind, having a VA control your social media can be key for you. Don’t lose the opportunity to connect, but instead trust someone to manage those connections and keep you informed with what is going on.
  • Finances/Billing – Often I hear people complaining that their receipts are in a pile waiting to be sorted, they need to file an expense report, or need to follow up on outstanding payments from customers/clients. These are simple tasks that a VA can do for you.

All of this doesn’t mean you may not be involved in these activities, but often it takes a few simple questions from your VA, some training on what you and your business are all about, and the desire to want assistance. In the end, you’ll save time and make more money by focusing on what you do best, and not focusing on the nominal day to day activities that bog you down.

Read more about the benefits of a Virtual Assistants.

...and how VAs can save you money!